Invoice Generator Malaysia马来西亚发票生成器

An invoice is a legal document, not a nicely formatted email. If you are registered for service tax, what it must contain is set out in law — and getting it wrong is a separate offence from getting the tax wrong.

The current service tax rate

Malaysia's service tax has been 8% since 1 March 2024, when it rose from 6%. A specific set of service groups stayed at 6%: food and beverage, telecommunications, parking, logistics, and — following the 1 July 2025 expansion — construction, private healthcare and education services. If you are not sure which group you fall into, check your SST registration certificate rather than guessing, because the rate you charge is the rate you owe Customs whether or not you collected it.

Registration is compulsory once your taxable turnover crosses RM500,000 in a rolling 12 months, or RM1,500,000 for food and beverage operators. Below that you must not charge service tax at all. Adding an "SST" line to an invoice when you are not registered is a straightforward offence, and it is one of the more common things small businesses do by accident because their invoice template had the field in it.

What an SST-registered invoice must show

Regulation 10 of the Service Tax Regulations 2018 lists the particulars. Every invoice you issue must carry:

• The invoice serial number — sequential, not random
• The date of the invoice
• Your name, address and identification number as the registered person — this is where your SST registration number goes
• A description sufficient to identify the taxable services provided
• Any discount offered
• The total payable excluding service tax
• The rate of tax and the total tax chargeable, shown as a separate amount
• The total payable including service tax

That last group is why this generator lays the totals out in that exact order rather than collapsing everything into one figure. Burying the tax inside the unit price is the single most common defect on a Malaysian small-business invoice.

Note the wording: it is an offence to issue an invoice without the prescribed particulars, independent of whether you paid the right amount of tax. Keep every invoice for seven years.

"Invoice" or "Tax Invoice"?

If you are SST-registered and charging service tax, the document is a tax invoice and should say so — this tool switches the heading automatically when you select a rate. If you are not registered, it stays a plain invoice. Calling a document a tax invoice when you are not registered to charge tax invites exactly the questions you do not want.

Your SSM number belongs on it

There is no service tax rule forcing a non-registered business to print its SSM registration number, but leave it off and you will spend your week answering emails about it. Corporate customers cannot onboard you as a vendor without it, and their finance department will not release payment without matching it against your bank account name. Put it under your business name and the invoice stops bouncing back.

E-invoicing — do you need to worry yet?

LHDN's MyInvois e-invoicing mandate is being phased in by turnover. The exemption threshold was raised from RM500,000 to RM1 million with effect from 1 January 2026, so businesses turning over less than RM1 million a year are outside the mandate entirely. Businesses between RM1 million and RM5 million came into scope from 1 January 2026 with a relaxation period running to 31 December 2026.

If you are inside the mandate, a printed invoice is not enough on its own — the transaction has to be submitted to MyInvois for validation. This tool produces a clean, correct paper invoice; it does not submit anything to LHDN. For most micro-businesses and freelancers under RM1 million that is exactly what you need and nothing more.

Why print instead of a downloaded PDF

Generating real PDF bytes in a browser needs a large library, and every one of them is a compromise on fonts, on Chinese characters, or on file size. Your browser already contains a properly engineered PDF writer. Click Print, choose Save as PDF as the destination, and you get a smaller, sharper, fully selectable-text PDF than any JavaScript library would produce — with your Chinese characters rendering correctly, which is where most of those libraries fall over.

Your details stay on your device

Your business name, SSM number, address, bank details and logo are saved in your browser's local storage, on your own machine. They are not sent to a server, there is no account, and nobody else can read them. Clearing your browser data or clicking "Forget my details" removes them completely.